View and Save Presentations

Topics include:Open an currently PresentationCorrect TextView a PresentationSave vs save AsView OptionsQuit PowerPointPrint a PresentationOpen an present Presentation

To view an present presentation, start PowerPoint, click the paper tab, choose Open. Her Windows explorer will open and permit you to select an currently presentation. Note: This section is information only, you have the right to work along exploring this feature. Later in this lesson girlfriend will use this PowerPoint open in the hand on practice activities.

You are watching: Normal view displays slides one at a time in the

View a Presentation

In the an initial learning activity we learned that there are 4 buttons located in the View area the are offered to view a presentation.

 The an initial view is the Normal View. In this view, you edit one slide in ~ a time by including text, graphics and clip art. This is the default view. It allows you to see and work through several aspects of the presentation simultaneously, consisting of the slide, the outline/slide sorter section, and also the note pane. Over there are many ways come navigate from on slide to slide in the regular view. First, friend can choose the slide pane and also simply click the wanted slide. Second, you can pick the rundown tab and also click on the slide icon. This will display screen the selected slide in the slide pane. Another method to view slides in common view is by making use of the arrow keys on her keyboard.


 The 2nd view is the Slide Sorter View. This view mirrors a miniature of your slides and also provides an easy means to rearrange or delete one or more slides. Under each slide is the on slide number, transition between slides, body message animation and also display time. All of these features can it is in modified from this view.


 The third view is the reading View. This view allows an inpidual to check out the presentation in a home window with straightforward controls the make the presentation easy to evaluation on the computer.


 The 4th view is the Slide display View. This watch is provided to provide the presentation to an audience. V this view, you can see the on slide transitions and timing. To run the slide present automatically, timings should be set. Use the arrow keys or your mouse to relocate from on slide to slide. To return to the regular view or the slide sorter view, press the ESC key.

View Options

A useful way to check out your presentations is in black and also white or Grayscale. If you must use a projector that deserve to only manage Black & White or Grayscale you need to view her presentation through a black and white command applied to be sure your text and layout is quiet readable.

To see exactly how your slides would look in black and white, click the View tab, pick Grayscale or Black and also White in the Color/Grayscale group and also scroll v your slides.


A brand-new tab will certainly then display. Indigenous the Black and also White tab, pick one of the miscellaneous black and white settings.


Print a Presentation

A presentation deserve to be published in numerous formats. You can print the slides of her presentation, handouts for the audience, the note page, or the rundown view. Prior to printing the wanted material, you may want come specify the web page Orientation; pick Slide Orientation located in the Page Setup group in the Design tab. The conversation box will certainly appear; this enables you to set the orientation either Portrait or Landscape.

The following step come printing your presentation is to screen the publish dialogue box. Click on the File tab, then Print. In ~ the Print display you have actually the the option to print all of the slides, or you have the right to specify the slides that you would favor to print.


The fall list next to Full page Slides: displays a list of printing options such as publish slides, handouts, notes pages and outline view.

The Color drop list includes the options to have actually your presentation print in Color, Grayscale and Pure Black and White.

Once friend have identified how you desire your presentation come print, you deserve to then choose the number of copies and also click OK.

Correct Text

While viewing her presentation, you should proofread her presentation for any kind of errors. PowerPoint is equipped with a assignment checking attribute to inspect for and also correct misspelled words. Keep in mind the the spell check only recognizes misspelled words not misused words. To check your presentation for any type of spelling mistakes, click the Spelling button situated in the Review tab. As soon as PowerPoint establish a misspelled word it offers suggestions, friend then have actually the alternative to choose the exactly spelling or neglect the misspelled word.

Save vs save As

When developing a presentation, you should save your files to a disk. As soon as saving the presentation for the an initial time, girlfriend will use the Save together command located under the File tab.

You will certainly then name your presentation and also save it one of two people on your hard drive or top top a disk. When naming a PowerPoint presentation, friend will notification that the new document will be called with the expansion .pptx.

Once you have saved your presentation v a new name, as soon as you do any additional changes you can use the conserve command. The conserve command saves any type of changes you make to the record in the same place you specified when you provided the conserve As command. Be certain to conserve your papers frequently.

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Quit PowerPoint

Once you have saved your PowerPoint Presentation, click on the X located to the appropriate of the location bar. This command will close the PowerPoint program.