May 25, 2009 Ruling out the “Rule-Out” Diagnosis By Jeff Pilato, MHA, RTR, CPC-H, and also Gerri Walk, RHIA, CCS-P For The Record Vol. 21 No. 11 P. 5 The term “rule out” is frequently used in outpatient care to eliminate a suspected condition or disease. If this term works well for clinicians and also supports medical-legal requirements, it wreaks destruction on radiology coders and radiology reimbursement. This is particularly true in the outpatient setup where rule-out codes room not embraced as a major diagnosis by many payers.

You are watching: A/an diagnosis is also known as a rule out.

Radiology coders room trapped between radiologists and revenue, required to balance the require for clinical data verity with governmental demands for fewer denials and much more accurate reimbursement. Pair this with a climbing volume that outpatient radiologic procedures, and also it is simple to check out the problem.

In countless ways, the entire purpose of a radiological test is to dominion out suspected condition and aid the attending doctor make a definitive diagnosis and also proceed with treatment. Radiologists frequently only see pictures and part of the clinical picture. From a pure radiological perspective, the is not their obligation to make a diagnosis, only to assist rule out or verify something that is suspected by another clinician.

The attending medical professional is the one who generally sees the whole picture, including the patient’s history, symptoms, activities findings, and other clinical indicators. The attending physician—not the radiologist—assigns the most accurate last diagnosis.

For example, in a common chest x-ray, the patience may have a clear chest upon radiological exam, and also therefore the radiologist could only file rule-out or doubt pneumonia. The attending physician, though, is mindful of all the other symptoms (eg, fever, cough) and also could correctly diagnose pneumonia, also when the x-ray is clear.

And the converse can likewise be true. The radiologist may see other in the x-ray, though symptoms space minimal or nonexistent. Nonetheless, it would still be as much as the attending doctor to do a definitive diagnosis. This handshake, or passing follow me of information, functions well because that clinicians. They work-related together to complete the puzzle and also treat the patient.

Unfortunately, radiology coders space often captured in the center with not enough information to code the attending’s last diagnosis. They can not justify medical necessity and also ensure correct reimbursement as soon as radiological findings space vague. This pressures the coder to chase down physicians, spend time researching records, or shot to think prefer an attending physician. None of these options is one efficient, long-term solution. What does occupational is a three-pronged strategy that has coders, clinicians, and the outpatient it is registered desk.

Radiology coders can improve the situation, education radiologists, and improve the likelihood of suitable reimbursement because that outpatient exams by acquisition three vital steps.

Educate: very first and foremost, coders have to educate themselves around how to attend to rule-out and also suspected findings. Coders should constantly look for and also code a definitive diagnosis. The onus is ~ above the coder to understand which symptoms are reimbursable and which space not. Start by developing a list of every the actions performed by her practice and also learn all the associated symptom and also abnormal recognize codes because that those exams. Next, uncover out which of these codes meet medical necessity edits because that your regional carrier. This will provide you through a hard baseline.

As a general rule, suspected problems should never be coded in the outpatient setting. Instead, coders need to use the documented signs and symptoms or the present condition. A great example is a radiological exam to preeminence out appendicitis. When the findings room negative, coders need to code just the symptom, i m sorry is usually abdominal pain.

Another confusing situation is when rule-out metastasis is ordered. In this case, the existing or major cancer site have to be coded. If the patient is no longer being treated because that cancer and it is plainly documented the the patient no longer has cancer, only the background of cancer should be coded. Coders need to use the observation and evaluation password (V71.X) when no various other indication is listed.

Finally, numerous coders are faced with rule-out diagnosis once the patient is receiving follow-up or aftercare. A common follow-up test is because that fracture care. Because that follow-up the a fracture, coders have the right to use V54.X (other orthopedic aftercare) as the primary diagnosis, adhered to by a password for the fracture.

Prevent: Coders can additionally work v a physician liaison to educate radiologists about rule-out diagnosis. Most radiologists room not conscious of the reimbursement problems connected with this diagnosis and, together a result, coders are compelled to use nonspecific codes. Many organizations have addressed this difficulty through clinical documentation advancement teams.

Communicate: as a final step, coding and also radiology management have the right to work v the outpatient registration employee to alleviate the lot of rule-out exams. Train her registrars to look for an ideal reason because that an exam, one the meets clinical necessity. Lunch-and-learn meetings are specifically effective. Throughout the meeting, existing a monthly report reflecting real-life instances of rule-out exams that did not accomplish medical necessity due to the fact that of incomplete clinical documentation. Additionally demonstrate the an adverse impact on reimbursement.

Once you connect with the outpatient it is registered staff, provide regular reports to encourage their continued support. Some organizations have actually implemented an easy reward or motivation programs to promote cooperation and teamwork.

— Jeff Pilato, MHA, RTR, CPC-H, is manager of corporate coding and compliance at wellness Record Services.

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— Gerri Walk, RHIA, CCS-P, is senior coding manager at health and wellness Record Services.